(Draft) Report on the 2010 Arizona Archives Summit
Draft Submitted by Jacque Doyle
Arizona Archives Summit III , held at the Polly Rosenbaum History and Archives Building, Phoenix, Arizona, Thursday and Friday, January 27-28, 2011
Thursday, January 27, 8:30 am – 5:00 pm
At least 53 archivists, librarians and library science students, tribal council representatives, volunteers, museum leaders, and others came together for a fascinating and stimulating two days of brainstorming, planning, and learning and to celebrate and continue to develop a means of documenting the historical materials of Arizona in their many forms. We enjoyed networking with new and former friends and colleagues, two yummy lunches outside on two lovely days, tours of the Archives building, and being challenged to continue our archival efforts for the citizens of the state. Note: I am hopeful that the wonderful PPT files will be shared later.
|Welcome and Introductory Remarks||Melanie Sturgeon, PhD, Director
History and Archives Division and State Archivist welcomed attendees and thanked them for coming. She led the opening discussion around the following points:
Western repositories have much to gain and little to lose from statewide initiatives that promote cooperative collection management policies. This is a process that looks outward and seeks common ground. This report is less a case study than it is a continuing work in progress. Our efforts are fueled by the belief that we can do better and rise above the most trying conditions. The Arizona experience clearly demonstrates that even incremental changes have the potential to reap significant benefits.
|Arizona Summit Matrix Survey Results (worked in small groups at tables)||Peter Runge and Jill McCleary described the progress of the Matrix, requested comments and encouraged attendees to participate in the effort. There will soon be a website for the Matrix to keep the state informed.
|Museum Archives Panel Presentation|| Tom Wilson, Arizona Museum of Natural History and Roger Lidman, Pueblo Grande Museum discussed and described current efforts at their respective museums, including:
|UA SIRLS and ASU Public History/Scholarly Communication Collaboration||Dr. Bryan Heidorn shared recent efforts of SIRLS and with Dr. Janelle Warren-Findley presented a plan to offer combined certificates for DIGIN and Scholarly Publishing by 2012.|
|Statewide Initiatives Updates||Updates on these projects were presented and all attendees were asked to ensure that their organizations were represented.1. Cultural Inventory Project (Prouty)2. AZ Memory Project (Prouty)3. Arizona Archives Online (Lotstein)4. IMLS Connecting to Collections Project (Sturgeon)5. Friends of AZ Archives (Preisler)6. Why Arizona ? (Spindler)|
|Archival Swap Meet|
Friday, January 28, 2011, 8:30 am – 3:00 pm
|Welcome and Introductions||Melanie revisited and re-affirmed our progress and goals for going forward.
|Plateau Peoples Web Portal||Kim Christen and Shawn Lamebull of Washington State University presented the Plateau Peoples Web Portal
|Tribal Archives Updates were presented by representatives of these tribal museums and archives, all very interesting and unique|
|Research Ethics/Tri-University Consultation Policy work||Claudia Nelson, director of the University of Arizona Native Peoples Technical Assistance Office described the work of her office and the DATABASE of Research and Outreach in Indian Country which is being updated at this time. The Tri-University Collaboration Policy is under construction for a variety of reasons.|
|SIRLS Knowledge River Update||Sandy Littletree provided an update and introduced the many KR students in the audience.|
|Working Together- plans for next year||Karen Underhill engaged all attendees in a circle to acknowledge the work accomplished today. Melanie reminded us to respond when the updated Matrix survey tool is distributed. All present thanked the organizers for an excellent and productive working session and noted that we will meet again next year.|